Letting Application Form

(every tenant to move in needs to complete one of these)


(One Months Rent x 12 mths, divided 52 wks, x 5 = Deposit)

(One Months Rent x 12 mths, divided 52 wks = Holding deposit)

12 months (unless agreed otherwise)

About You

Your Guarantor

Your Current Landlord

Your Employer

Affordability Calculator

Sum: Annual rent should be less than 45% of your salary





Your Next of Kin

Additional Information



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General Data Protection Regulations

By sending this document, I hereby authorise Edwards Estate Agents to use my data as required to fulfil any and all legal obligations that I have specifically regarding my application and tenancy. I understand my data may be passed to the landlord and/or contractors or other individuals relating to my application and tenancy. I understand that if I want to withdraw my consent that I will contact the lettings and management team directly in writing.

I agree


Please note that every property is let “AS SEEN” including cleaning.

If the landlord has instructed Edwards as the managing agent that does not mean that your property is a serviced or managed let. There are no additional services offered to you as the tenant and all responsibilities still fall to you as they would as if it were a private let.

I hereby authorise Edwards Estate Agents to request references from my employer and any other person who could be reasonably expected to provide a reference.

A. A holding deposit of one weeks rent is due once your application has been agreed by the landlord
B. Once the holding deposit has been paid to Edwards the property will be withdrawn from the market and all viewings cancelled.
C. By signing this document your hereby agree for your holding deposit to be held and set against the overall final balance due prior to move in.
D. Your “Deadline for Agreement” date is 15th day after the holding deposit has been received by Edwards.
E. Once received your holding deposit will be held in Edwards Natwest Bank Specified Client Account.
F. By submitting an application to Edwards you hereby confirm that you have read the tenancy agreed on the following link and that you agree to the terms therein. http://www.edwards-online.co.uk/edwards-ast-agreement/
G. For confirmation of whether the property is managed by Edwards or not please ask.

It is the lead tenant’s sole responsibility to contact all utility companies on move in to ensure that supplies are not cut off and that you do not become liable for any charges prior to your tenancy start date. It is also all tenants responsibility to find all meters and gas and electric shut off points on move in day.

Edwards reserve the right to provide your details to any supplier or prospective supplier to a property.

Please read through the following terms and conditions prior to signing this document. Any queries must be raised with us straight away as we are unable to accept any liability for any assumptions you make that may affect the tenancy at a later date. Please ensure that you read the following Government guidelines about renting a property: https://www.gov.uk/government/publications/how-to-rent prior to proceeding. By signing this form you confirm that you have read and understood the form.

All applicants and guarantors must ensure all communication is polite, calm and respectful to every member of the Edwards team. Should the Edwards team, at any point find any communication to be inappropriate they withhold the right to cancel the let and refund the holding fee paid.

All tenants are jointly liable, with this in mind If one tenant fails referencing or the Government’s Right to Rent checks all tenants forfeit the holding fee. Simple Terms: 1 single bad reference or 1 single fail of Right to Rent checks = No holding fee will be returned to any of the tenants. If you are moving in with another individual, we advise caution prior to handing over any money.

It is imperative that when you move in to a property the first thing that you do is to ensure that you FIND THE LOCATION OF THE STOP COCK and SAFETY POINTS in the property. This is your responsibility and will help you in the event of an emergency.

We require landlords to provide copies of several safety certificates. If Edwards are not in possession of these documents the keys will not be released to you on move in date. Edwards will not be held liable for any loss.

By signing this document, you confirm that you agree to not smoke in the aforementioned property. You hereby accept that if you are found to be smoking in the property you will forfeit all deposit monies held by the landlord.
41 Sandy Park Road, Brislington, Bristol, BS4 3PH Tel: 0117 300 5400 Website: edwardsestateagents.com

On move in day all tenants will meet at a venue nominated by Edwards in advance to sign all documents and collect keys by appointment only. Appointments are on a first come first served basis subject to availability. Move in appointments are Monday to Friday between 10:00 am and 4:30 pm. Keys will not be released unless all tenants have attended the move in and signed all paperwork. Each and every tenant to move in needs to ensue that they bring their Passport and or all relevant right to rent check paperwork and ID to the move in appointment otherwise the tenancy can not commence and move in will not be possible.

The lead tenant agrees to be the main contact between all other tenants and the agents acting on behalf of the landlord.

If at any time a member of the Edwards team or their contractors need to gain access for any reason we will endeavour to offer 24 hours’ notice when and where possible unless in the case of emergency. Please note that access and maintenance works will usually be within the hours of 08:30 hrs and 18:00 hrs Monday to Friday.

You will lose your holding deposit if you provide false or misleading information as below:

  • fail a right to rent check
  • withdraw from the property
  • fail to take all reasonable steps to enter into the tenancy agreement.

If a shared tenancy, please note that all rent payments must be paid by one standing order only with the correct reference given.

The information provided on this form will be held by Edwards and may be provided to the landlord of any property the applicant applies for.

Once a move in date has been agreed thereafter it cannot be amended by the tenant.

Tenants need to check their emails daily including junk mail as all correspondence about the let will be emailed.

Application forms are not deemed to be completed unless all fields are filled in and all reference details supplied. All applicants agree that the information supplied on the application form is a true account of circumstances and should these change at any point leading up to the move in date you agree to notify Edwards immediately.

Where more than one guarantor, all guarantors are jointly and severally liable for the full and total rental amount (as are all the individual tenants). It is the tenant’s sole responsibility to ensure guarantors are aware of these responsibilities before any application is submitted.

It is the tenant’s sole responsibility to ensure that all references and/or guarantor forms are supplied to Edwards within 7 days from submitting the application or 7 days before move in, whichever is sooner.

You agree to pay in full the total due set out in your applicant agreement letter (DEPOSIT PLUS RENT MINUS THE HOLDING DEPOSIT) in cleared funds two working days (excluding any public holidays) prior to the agreed move in date. All monies paid are non-refundable (except whereby the landlord rejects the tenant).

Keys will not be released until full payment is received in cleared funds in our account (in some cases this may take up to 7 working days), a signed tenancy agreement is in place and satisfactory references have all been received.

A draft copy of the tenancy agreement is available upon request to be viewed immediately at the Edwards office and at www.edwards-online.co.uk resources page